A bidder confernce is one of the tools and techniques used in the PMI process to conduct procurements. Usually a request for proposals (RFP) is sent to potential sellers (suppliers) who come to the conference to clarify any questions about the requirements before they propose their supplies or services. Having all the bidders at the conference ensures that they all receive the same information, in order to be fair. Sometimes an initial response to the RFP is required prior to the conference, and a revised proposal is submitted afterwards.
Some organizations, especially governmental agencies, require an open bidder conference for purchases of over a certain amount. In other cases, the sellers allowed to participate may be restricted by a preliminary qualifying steps.
Related: seller proposals