Ground rules can help project teams work more effectively together by setting expectations about how the team will work together.
Ground rules can cover things like how communications will be handled, meeting etiquette and standard agenda, response times, and decision authority. They are usually created during the first or "forming" stage of team building.
Other terms for ground rules include rules of engagement.
Related: develop project team
Sample ground rulesEdit
Some sample ground rules...
- All non-emergency meetings will have an agenda that will be sent out at least 1 full business day in advance.
- Meeting attendees will arrive before the scheduled meeting start time or make arrangements with the meeting leader in advance.
- Meetings will start at the scheduled time.
- Only one speaker at a time with no "side-conversations" unless they are part of a scheduled activity.
- Each participant is responsible for sharing their relevant information and points of view.
- Each participant is responsible for supporting the team decisions once made.
- A review of the action items and their status will be part of at least every other meeting.
- Meeting minutes will be posted within 3 business days after each meeting.
- Core team members (identified in the stakeholder register) will respond to project related correspondence within 2 business days.
- Known, future out-of-office dates will be posted for core team members on the project calendar for at least the next 2 months.
- An automated out-of-office e-mail response giving alternative project contacts will be used by core team members when they are out-of-office for more than 1 business day.
- Off-topic conversations should be moved to the "parking lot". Parking lot topics may be addressed at the end of the meeting if there's time.
- Meetings will end on time or earlier.
- Meetings will have breaks at least every 90 minutes.
- Set ground rules for better team performance by Kristeen Bullwinkle & the Talent Gear Team. June 11, 2014.