Meetings can be far more effective when there is good preparation, facilitation, and follow-up. See the sections below for more on these topics.
PMI processes that may use meetings as a technique:
- plan scope management
- close project or phase
- identify stakeholders
- control communications
- plan quality management
- plan schedule management
- plan risk management
- plan cost management
- control stakeholder engagement
- monitor and control project work
- plan stakeholder management
- direct and manage project work
- perform integrated change control
- plan human resource management
- control risks
- plan communications management
- plan procurement management
Planning for a meeting should include setting an agenda, making sure the necessary participants will attend, providing supplies, informing the participants of any pre-work.
Facilitating the meetingEdit
There are multiple ways to run effective meetings. It is often useful to have both a meeting leader and a meeting recorder. Make sure someone captures the action items, any decisions, issues, and risks. Repeat the decisions to make sure they are captured accurately.
After the meeting, follow-up to see that the action items are completed. Communicate out any important results.